Did you know that 60% of employees globally prefer hybrid work models over fully remote or in-office setups? Effective workspace management tools have become indispensable as organizations adapt to these preferences. OfficeSpace Software is a leading player in this domain, offering solutions to optimize office layouts, manage resources, and support employee collaboration. However, it might not always meet the diverse needs of today’s hybrid teams.

This article explores the top OfficeSpace Software alternatives that offer innovative features, seamless integrations, and enhanced flexibility to help businesses thrive in a hybrid work environment.

What Is OfficeSpace Software?

OfficeSpace Software is a workplace management solution that helps organizations optimize office layouts, manage resources, and support employee collaboration.

Key features of OfficeSpace Software:

• Space management: Provides tools for desk and conference room reservations, enabling employees to book spaces based on availability.
• Interactive floor plans: Visualize office layouts to streamline navigation and space planning.
• Move management: Simplifies relocating employees or teams within an office.
• Utilization reports: Delivers analytics on how office spaces are used, helping leaders make informed decisions.
• Integration capabilities: Connects with platforms like Slack and Microsoft Teams to ensure smooth workflows.

What is Gable?

Gable is a comprehensive workspace management software designed to empower hybrid teams with flexible solutions, data-driven insights, and access to a global network of premium workspaces.

Key features of Gable:

• Desk and room booking: Simplify reservations with advanced filtering by team preferences and amenities.
• Global workspace access: Offer employees access to over 10,000 high-quality, vetted coworking spaces worldwide through Gable On-Demand.
• Advanced analytics: Gain actionable insights into space usage, employee preferences, and budget allocation.
• Visitor management: Enhance workplace security with digital check-ins, badge printing, and visitor logs.

Extensive integrations: Seamlessly connect with tools like Slack, Microsoft Teams, Google Calendar, and HRIS (Human Resource Information Systems).

Top OfficeSpace alternatives: A quick overview

If OfficeSpace Software doesn’t meet your organization’s needs, several facility management alternatives offer innovative software solutions tailored to hybrid work environments. These providers focus on flexibility, analytics, and user-friendly design to enhance workplace management.

Envoy

Envoy offers intuitive tools for desk booking and visitor management, making it a popular choice in the hybrid workplace.

Key features:

• Real-time desk and room scheduling.
• Visitor management with pre-registration and badge printing.
• Health and safety features, including occupancy tracking.

Pricing: Desk and room booking averages $5 per seat per month, which includes options like desk hoteling, permanent desk assignments, and mobile app reservations. Visitor management packages begin at $329 per location each month.

SpaceIQ

SpaceIQ’s booking system specializes in office space optimization, offering features for space planning, move management, and usage analytics.

Key features:

• Drag-and-drop space planning.
• Occupancy and move management.
• Detailed reporting on space usage.

Pricing: SpaceIQ offers custom pricing tiers. It is best to reach out to their team to discuss your organizational needs.

Kadence

Kadence focuses on hybrid scheduling and collaboration, with features that support flexible workplace management.

Key features:

• Desk and room booking with real-time availability.
• Hybrid scheduling to coordinate in-office and remote work.
• Interactive maps for navigating office layouts.

Pricing: Kadence’s pricing starts at $4 per user per month for essential features like desk and room booking, with additional costs for more advanced tools and analytics.

Robin

Robin is a facility management software that offers robust a meeting room booking system, coupled with analytics to optimize space usage.

Key features:

• Workplace mapping for better navigation.
• Integration with Slack and Google Workspace.
• Space usage reporting.

Pricing: Custom pricing is available upon request. Reach out to their team to discuss your options.

Skedda

Skedda simplifies shared space management with an emphasis on user-friendly interfaces and integrations.

Key features:

• Interactive floor plans for reservations.
• Two-way calendar sync with Google Workspace and Microsoft 365.
• Basic visitor management tools.

Pricing: Skedda’s tiered pricing begins at $99 per month for foundational features. Additional capabilities, such as custom branding, enhanced reporting, and integrations, are available at higher pricing levels.

Why Gable is the best alternative to OfficeSpace 

Ease of use

Gable and OfficeSpace both aim to provide user-friendly platforms. However, Gable excels with its intuitive interface and advanced customization options. Employees can quickly book desks and meeting rooms, leveraging real-time availability and personalized preferences to streamline their workflows.

Additionally, Gable works seamlessly on most mobile devices offering apps for iOS and Android.

“One of the main factors that made us decide to use Gable was usability. It’s easy for everyone to self-book, the process is seamless, and Gable’s support team is outstanding and always there to help”. — Docker

OfficeSpace offers straightforward tools but may require additional training for advanced functionalities. Users have noted challenges with navigation and mentioned it being complicated in reviews.

Integrations

Gable stands out with its extensive integration capabilities, connecting seamlessly with platforms like Slack, Microsoft Teams, Google Calendar, and HRIS systems. This ensures smooth and uninterrupted workflows.

For Tiffany at Augury, the integrations on Gable are a game-changer. She integrated her HRIS tool with Gable in a few clicks and automatically pulled her employee and department lists to the Gable dashboard.

This makes budget setting a process that takes only a few minutes, eliminates manual work, and streamlines her workflow. She can now focus on providing a top-notch experience to Augury employees instead of being buried in admin work.

OfficeSpace integrates with common workplace tools but has limitations in connecting with newer systems, which could hinder adaptability for some organizations.

“The software interaction with Outlook Exchange isn't developed enough. In addition, it is a lot of work on the UA to create a passerel between software, Exchange, and or physical hardware to book a space as walk-ins. The integration and communication between global platforms are complicated and often don't work with OfficeSpace.” — G2 Review

Flexibility

Gable’s flexibility allows start-ups and large businesses to adapt to diverse team needs, offering personalized booking preferences, recurring reservations, and access to global coworking spaces. This ensures employees can access an optimal work environment.

"We believe virtual-first is the future of work, and we needed a way to provide support and bring employees the flexibility they need. Gable is how we show up for our employees, empower them to create the best work arrangement, and set them up to be successful." — Apartment List

OfficeSpace provides flexibility in seating arrangements and move management but lacks the global workspace access that Gable offers, which can negatively impact a team’s workplace experience. Some users have also mentioned concerns regarding the lack of customization in the dashboard, which speaks to the flexibility of the software.

“As robust as the reporting side of things is, it would be helpful to have more options for customization on the Dashboard as well as the ability to export the graphs directly rather than having to use Excel or PowerBI to create pivot charts.” — Ashley C.

Value for money: Pricing vs. features comparison

Gable offers transparent pricing, starting at $3 per seat per month, which includes comprehensive features like analytics, desk booking, and integrations. Its pay-as-you-go model for On-Demand coworking spaces makes it suitable for organizations of all sizes.

“Gable has been a wonderful partner for Checkr. We've been able to use this partnership intentionally to plan for future headcount, plan for real estate expansion, and ensure we're spending significantly less compared to other co-working platforms on the market.” — Checkr

OfficeSpace’s pricing begins at $500/month, which may be cost-prohibitive for smaller teams. While it includes valuable features, additional costs for advanced functionalities can add up, especially with user reports suggesting that they expected more features, “We're hoping for more meeting features..”

Customer support

Gable delivers exceptional service, with 24/7 customer support via live chat, email, or phone. Users often commend Gable’s proactive approach and willingness to tailor solutions to client needs.

“One of the factors that made us decide to use Gable is the level of support we get. Gable’s team really feels like an extension of our own team, and with most other companies, you never experience that. It’s a rarity to see a company going to these lengths to support our team’s needs.” — Wheel

OfficeSpace provides reliable support through email and chat but has received mixed user reviews regarding response times and issue resolution.

“The one issue I would identify as a concern is the speed in which our user requests for updates are addressed. As we have entered into RTO, we identify various areas within the program that need to be addressed to assist us operationally but there doesnt seem to be enough resources to address all of the feedback coming in.” — G2 SXM-P

Choose the right workplace management tool

Selecting the right workspace management platform is crucial for ensuring a smooth work order in hybrid environments. While OfficeSpace is a strong contender, Gable’s flexibility, advanced features, and global reach make it the superior choice for modern teams.

Transform your workplace management with Gable—book a demo today!