As the hybrid work model redefines the modern workplace, organizations face new challenges in effective space management. With a significant shift towards flexible schedules and dynamic work environments, finding the right tools to optimize office use and foster collaboration has become essential.

Kadence is a well-known solution in the hybrid workplace management space. However, it may not suit every organization's unique needs. This article dives into the best alternatives to Kadence, showcasing platforms with advanced features, seamless integrations, and a strong focus on employee experience.

What Is Kadence?

Kadence is a workplace management solution that offers tools to enhance collaboration and optimize office use.

Key features of Kadence:

• Desk and room booking: Simplifies desk and meeting room reservations with an intuitive interface.
• Hybrid scheduling: Enables employees to plan in-office and remote days for better collaboration.
• Workplace mapping: Offers interactive maps to help employees navigate office layouts and locate available spaces.
• Location coordination: Tracks where employees are working, facilitating better teamwork.
• Integrations: Connects with Slack, Microsoft Teams, and Outlook for streamlined workflows.

What is Gable?

Gable is an all-in-one workspace management platform that empowers hybrid teams with data-driven insights, seamless scheduling, and access to premium workspaces.

Key Features of Gable:

• Office space management: Manage desk bookings, meeting room scheduling, and more through Gable HQ.
• Flex workspace access: Offer employees access to a global network of over 10,000 vetted, high-quality coworking spaces.
• Visitor management: Enhance front-desk experiences with digital check-ins, badge printing, and visitor logs.
• Analytics and insights: Gain actionable insights into workspace utilization and employee preferences.
• Extensive integrations: Integrate with Slack, Microsoft Teams, Google Calendar, HRIS, and more for uninterrupted workflows.

Key Kadence competitors: A quick overview

Navigating the hybrid work landscape requires powerful, versatile tools that support various needs and workflows. While Kadence is a popular choice, several other platforms offer features tailored to enhancing flexibility, improving analytics, and streamlining collaboration. 

Envoy

Envoy enhances visitor management and space booking with an intuitive interface to optimize workflows for hybrid teams.

Key features:

• Desk and room booking for real-time availability.
• Visitor management with pre-registration, badge printing, and notifications.
• Workplace analytics for data-driven decisions.

Pricing:

Envoy’s pricing for desk and room booking averages $5 per seat per month, which includes features like desk hoteling, permanent desk assignments, and room booking via the mobile app. For visitor management, packages start at $329 per location per month.

SpaceIQ

SpaceIQ excels in office space optimization, providing tools for space planning, occupancy tracking, and move management.

Key features:

• Drag-and-drop space planning.
• Occupancy and move management.
• Detailed reporting on space utilization.

Pricing: Custom pricing tailored to your needs.

OfficeSpace

OfficeSpace simplifies hybrid work management with intuitive features for space reservation and employee collaboration.

Key Features:

• Interactive floor plans for easy navigation.
• Space usage and occupancy reports.
• Integration with popular workplace tools like Slack and Microsoft Teams.

Pricing:

While many reviews state a starting price of $500/month, OfficeSpace offers custom pricing based on your company’s requirements. Contact them for a quote.

Robin

Robin focuses on desk and meeting room booking with robust mapping tools for enhanced space utilization.

Key features:

• Workplace mapping and booking.
• Integrations with Slack and Google Workspace.
• Space utilization analytics.

Pricing:

Pricing details are available upon request. They are mid-range compared to other alternatives.

Skedda

Skedda offers user-friendly tools for shared space management, which is ideal for smaller teams.

Key features:

• Interactive floor plans for reservations.
• Two-way calendar sync with Google Workspace and Microsoft 365.
• Basic visitor management tools.

Pricing:

Skedda has a tiered pricing model, starting at $99 monthly for basic features. Advanced functionalities like custom branding, more robust reporting, or integrations come at additional costs.

Why Gable is the best alternative to Kadence

Compared to Kadence, Gable offers a more comprehensive and flexible solution for hybrid teams. It combines advanced analytics, global coworking access, and robust integrations to meet the demands of modern workplaces.

Ease of use

Gable and Kadence both prioritize user-friendly interfaces. However, Gable furthers the user experience with its intuitive design and advanced customization options. 

“I can quickly see how people are using the space and confirm that our guidelines are still efficiently supporting the team. Having visibility into the types of spaces people book, the hours and days they’re used, means the Workplace Team doesn’t have to police employees—we can create and modify guidelines so they meet employees where they are.” — Modern Treasury

Kadence is also recognized for its straightforward interface. However, some users have noted areas for improvement. For instance, one reviewer mentioned, “The Insights section [is] not very helpful, not as comprehensive as we wish for it to be.” Additionally, the connection between Neighborhoods and Teams was described as “not very straightforward to understand.”

Integrations

Gable offers extensive integration capabilities, connecting seamlessly with tools like Slack, Microsoft Teams, Google Calendar, SSO, HRIS systems, and access control platforms. This broad compatibility ensures uninterrupted workflows and enhances operational efficiency.

“We have all those three things with Gable. Everyone knows how to book spaces, we got all the data we needed, and the employee experience is amazing.” — Ironclad

Kadence provides integrations with popular tools. However, some users have encountered challenges. One user expressed a desire for improved integration features, stating, “I feel the mobile app could have more functions and we would love if it could integrate with Outlook and sync in with calendars for Outlook.”

Flexibility

Flexibility is crucial in accommodating the diverse needs of modern teams. Gable adapts to these requirements by offering personalized employee preferences, recurring bookings, and favorite spaces. This adaptability empowers employees to create environments that enhance productivity and satisfaction.

"The difference with Gable is night and day. We established relationships, trust, and credibility immediately, which is irreplaceable. Customization and flexibility are essential for us, and the team at Gable is setting us up for success at every step." — Wheel

Kadence supports flexible seating arrangements and interactive office maps. However, its scope may be more limited compared to Gable’s comprehensive offerings. One user noted, “Under the per-user model, we find that we need to be a bit restrictive for those occasional users.”

Value for money: Pricing vs. features comparison

Gable offers transparent and flexible pricing suitable for businesses of all sizes. Its HQ pricing starts at $3 per seat per month, including desk and room scheduling, detailed analytics, and essential integrations. The On-Demand feature provides pay-as-you-go access to global coworking spaces, eliminating the need for upfront fees or credit pooling.

“Before, we were spending the money on something he wasn't using. With Gable, we spend the same amount, and I can't get employees out of the spaces – I can't get them out of using it.” — Augury

Kadence’s monthly pricing starts at $4 per user, covering basic desk and room booking features. While it offers essential functionalities, additional tools or advanced features may incur extra costs. Some users have expressed concerns about value, “It would be good if we had the ability to draw and manage room layouts ourselves without having to pay to get these uploaded. This would be helpful for a company like ourselves that are constantly growing and switching offices quite frequently.”

Customer service

Gable is committed to providing personalized support tailored to customer needs. Their 24/7 availability ensures teams receive immediate assistance via live chat, email, or phone. Users commend Gable’s proactive approach, with support teams following up to ensure issues are resolved and offering guidance on optimizing platform use.

"The thing that stands out the most about Gable, the number one thing, is their team. The responsiveness to product feedback and customer service is a true differentiator." — Workstep

Kadence is also praised for its customer service, with users highlighting quick responses and helpful support during setup. One user noted, “Some of the integrations for meeting rooms were challenging, and the design process for the floor plan could have been smoother - the team needs a good lead time to deliver this, and when office design is fluid, it can mean you're sometimes a week or two behind.”

Choosing the right workplace management tool

Selecting the ideal workspace management tool is crucial for navigating hybrid work challenges. While Kadence is a solid platform, Gable surpasses it in flexibility, analytics, and integrations, making it the best alternative.

Transform your workplace management with Gable—book a demo today!