Best Workplace Management Software in 2024: Compare Features & Pricing
The right workspace management software revolutionizes your operations by streamlining processes. It will improve efficiency and reduce costs. You’re at the forefront of this change as a real estate manager. Understanding the potential of a workplace management system is crucial for your business.
It's about more than keeping lights on and floors clean. It's about smoothing operations.
This article explores the top workspace management solutions available in 2024. We've examined these tools' features, costs, and compatibility to ensure you’re prepared with the right information for your decision-making. You will walk away feeling enabled to manage your workspace and hybrid team effectively.
Selecting a tool is just part of the process. You must find a solution that meets your specific needs and assists you in addressing the challenges of running a modern office.
What is workspace management software?
Workplace management software is your central system. It must streamline your offices, making work-life balance natural for employees. A good workspace software will improve productivity for everyone, whether in the office or working from home.
This software does more than manage buildings. It combines digital tools to manage online workspaces without effort.
Imagine you're in charge of a modern hybrid office. You tediously balance the buzz of activity in-office with the collaboration of employees at home. You’re tasked with tracking who uses which meeting rooms and how much space you use, ensuring everyone has a positive workplace experience.
Without a good management system, you might feel like you're constantly putting out fires— a double-booked conference room in one office while a virtual meeting is missing key members somewhere else.
These problems can be tackled head-on with the right workplace management software. The main functionality of most desk booking software includes:
- Desk booking: Gain up-to-the-minute status on meeting room booking across your offices and teams.
- Office space utilization: Get data-driven metrics for how you use your space, when it’s being used, and how to improve.
- System integration: Seamlessly integrate with your HR systems and other enterprise tools to ensure smooth data flow and check-in across departments.
Let’s discover some of the best workspace management software available in 2024.
10 Best workspace management software (2024)
Not all options are the same when choosing the top workspace management software. We've handpicked the best choices for 2024 by examining the key things you care about most.
1. Gable
Gable is a cutting-edge software for managing workspaces and gathering employees in person. The dashboard shines in its ability to handle a hybrid workplace strategy without effort. Gable works excellent for businesses that need to keep tabs on a spread-out workforce. It offers tools to book desks, manage visitors, run events, and reserve on-demand office spaces worldwide.
Gable's easy-to-use dashboard gives real-time views of space use. This allows you to fine-tune your office layout and make employees happier.
Key Features: Gable provides options, such as desk booking in real-time, analyzing how spaces are used, and connecting with HR systems and access controls. The platform also helps plan events and manage visitors, making it a complete tool. It integrates with popular team tools like Slack and Microsoft Teams.
Pros and Cons: Gable's adaptability and emphasis on hybrid work make it perfect for modern, flexible offices. The platform's up-to-the-minute data and insights prove crucial for making smart choices about floor plans and staff involvement. Companies with more standard or on-site work setups may see some of Gable's features as less applicable.
Pricing: Gable's flexible pricing plan includes a platform cost and pay-as-you-go access to top-notch coworking spaces. Companies keen on Gable should contact them to get a custom quote.
2.OfficeSpace
OfficeSpace comes in at a close second in workplace management platforms. It helps companies handle desk and room bookings, sign in visitors, and manage moves. The platform has recently added AI features, including an assistant called "Ossie." This gives users quick insights and makes facility management jobs easier.
Key Features: OfficeSpace allows you to book desks and rooms, plan spaces, and analyze workplaces. Its AI helper, Ossie, offers quick support and shows how well you use your space, making it easier to handle hybrid work setups.
Pros and Cons: OfficeSpace's AI-powered insights and features make it useful for companies that want to get the most out of their workspace. However, smaller businesses or those with little tech know-how might find its advanced features tricky to learn.
Pricing: OfficeSpace sets prices based on your company's size and needs.
3. Robin
Robin is a flexible workplace management software that impacts intelligent automation and sports an eye-catching interface. It enables workers to reserve desks, manage rooms, and sync their schedules, working hand in hand with apps like Outlook, Microsoft Teams, and Google Calendar.
Key Features: Robin provides tools to book desks, manage rooms, and line up schedules. It works with big calendar systems and has a mobile app you can use anywhere.
Pros and Cons: Robin is easy to use and connects well with other tools, making it valuable for companies of all sizes. However, companies that want more advanced features, like AI-based data analysis, might find Robin a bit basic.
Pricing: Robin offers different price levels. It starts with simple plans for small teams and then offers custom plans for large companies.
Envoy offers a reliable answer for handling hybrid work setups. It provides tools to monitor rooms, manage visitors, and book desks. It also provides combined analytics to help companies adjust how workers use their spaces, making it a top choice for businesses looking to make the most of their work areas.
Key Features: Envoy has tools to book desks, manage visitors, and keep an eye on rooms. The platform also gives you detailed insights to help your business understand and boost how you use your space.
Pros and Cons: Envoy's full set of features works great for companies that want to run a flexible workplace. But, some of these features might only be useful if your business is on-site.
Pricing: Envoy sets its prices based on each organization's needs.
Skedda is a tool for booking offices and managing spaces. It shows interactive floor plans, works with calendars and gives reports. It helps hybrid teams by setting up automatic processes and tracking space use.
Key Features: Skedda has interactive floor plans, syncs with calendars, and gives you a complete picture of space use. It automates workflows and booking rules to make managing spaces easier.
Pros and Cons: Skedda excels at scheduling and managing spaces, making it a top pick for companies that need flexible workspaces. However, it might need to catch up on broader workplace management areas, like handling visitors or creating in-depth reports.
Pricing: Skedda's pricing is flexible, catering to big and small companies. You can start with a free plan that covers the basics or opt for paid plans that give you more advanced tools.
Humly combines hardware and software solutions to manage workplace resources effectively. Its cloud-based software provides insights into resource use and supports custom integrations, making it a fit for companies that want clear and productive office spaces.
Key Features: Humly offers room displays, booking systems, and cloud-based software for resource management. It also provides real-time data on space utilization and supports custom integrations with existing enterprise tools.
Pros and Cons: Humly’s combination of hardware and software solutions is ideal for organizations looking to manage physical spaces effectively. However, its reliance on hardware might be less appealing to businesses looking for purely software-based solutions.
Pricing: Humly offers custom pricing based on the required devices and features.
Tactic serves as a complete workplace management system built for hybrid teams. It provides user-friendly options to book desks, reserve rooms, and sync with calendars, meeting the specific requirements of adaptable office arrangements.
Key Features: Tactic lets you book desks, reserve rooms, and sync with calendars. It also has analytics to keep track of how you use your space. The platform is built to help with hybrid and flexible work setups.
Pros and Cons: Tactic's easy-to-use interface and its focus on hybrid work make it a great fit for companies moving to flexible office arrangements. But it might not have some complex features that big companies need.
Pricing: Tactic offers different pricing options to suit various business sizes. You can try it for free before you decide to buy it.
Roomz offers smart office solutions that give real-time insights into space utilization. It provides digital floor plan sensors that track occupancy and an app to book desks and rooms. This makes it a key tool for companies that want to make the most of their physical workspaces.
Key Features: Roomz offers digital floorplans, occupancy sensors, and mobile app integration for booking desks and rooms. The platform gives insights into space use in real-time.
Pros and Cons: Roomz's sensor tech and live insights make it a strong tool for optimizing office spaces. However, its need for hardware might put off businesses looking for just a software answer.
Pricing: Roomz sets prices based on the number of sensors you need and the software features you want.
Officely is an all-in-one app that works with Microsoft Teams and Slack. It lets people reserve desks, handle hot desking, and see who's in the office. It also helps send out event news and organize things, which makes it great to boost office involvement.
Key Features: Officely provides desk booking, hot desking management, and real-time attendance tracking. The platform works well with Microsoft Teams and Slack.
Pros and Cons: Officely's connection to popular communication tools and its focus on real-time management make it a good fit for tech-savvy companies. But, it might not have some advanced features for more complex workplace management needs.
Pricing: Officely has a simple pricing model, with monthly plans starting at $2.50 per user. New users can try it for free.
Kadence aims to give hybrid workers more power with tools to schedule desks, manage calendars, and keep track of visitors. It has AI-powered smart booking ideas and helps global teams, making it a good choice for companies with many offices and workers spread out all over.
Key Features: Kadence has desk booking, calendar control, visitor monitoring, and AI-powered booking ideas. It helps global teams and works with common business tools.
Pros and Cons: Kadence's worldwide support and AI features benefit big companies with spread-out teams. However, smaller firms might not need some of its fancy features.
Pricing: Kadence offers custom prices based on the number of users and places you have.
Comparison table: Key features and pricing
When picking the right workspace management software, a clear comparison side-by-side can make a big difference.
The table below gives you a quick look at the main features, good and bad points, costs, and what kinds of businesses would get the most out of each tool.
What to look for when evaluating workspace management software
When choosing software to manage your workplace, consider a few important things. This will help you pick a tool that fits your company's needs and makes your workspace work better.
Ease of Use
If some people on your team aren't tech experts, it's crucial that the software is simple to use. If the system is too complex, it can frustrate people, cause mistakes, and make fewer people want to use it. Try to find software that's easy to understand and doesn't need much training. This way, your team can start using it. The main idea is to make managing the workplace smooth, not to add another complicated thing to deal with.
Integrations
Integrating with your current systems—such as ERP, HR, or accounting software—is key to keeping your workflow running well. Your software should let data move between platforms, boosting your overall productivity. This connection ensures that your workspace management fits your broader business processes and supports a unified digital environment.
Scalability
As your company expands, you'll need more from your workplace management tools. It's key to picking software that can grow with your organization, whether you're opening new offices, hiring more staff, or getting bigger workspaces. The software should handle more users, data, and work requests without slowing down or losing features.
Customer support
Quick and smart customer support is key when first using the software. Look for companies that offer plenty of ways to get help, like chat, phone calls, and detailed onboarding. Good support teams can fix problems, teach you what you need to know, and make sure the software fits your needs. This makes switching to the new system easier and more likely to work well.
Advice just for you
Different businesses care about different things when it comes to space management software. Small companies often want something easy to use and support cost savings, while big firms might care more about growing with the software and connecting it to other tools. Your industry matters too—tech companies might want features for mixing office and remote work, while hospitals might need to track rules and regulations.
By examining these factors closely, you can choose workplace management software that fits your needs now and will help your business as it grows and changes over time.
Ready to get started?
Picking the best workplace management software plays a key role in your company's success now with hybrid work setups. The right tool can improve the employee experience, increase productivity, and give useful insights into office space use. Whether you manage one office or several, the software you pick should fit your specific needs and help your business grow.
We've looked at several top workplace management solutions, each with special strengths for different business needs. Gable stands out for its all-in-one approach to managing hybrid workspaces. With its full-featured system for booking desks and rooms and powerful analytics to track space use, Gable is a top pick for companies that want to make the most of their office spaces.
Check out Gable HQ to handle your hybrid workspace and get the most out of your office space. Want to move forward? Ask for a demo or custom quote to see how Gable can change your workplace management.
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